UAN (Universal Account Number) : Everything You Need to Know About

We understand that managing your provident fund can be challenging. Keeping that in mind, we've created this comprehensive guide to help you acquire a thorough understanding of the Universal Account Number (UAN).

From generating and checking the UAN number to linking it with essential documents and efficiently activating it, this article will help you understand the nuances behind this unique number.

What Is UAN (Universal Account Number)? Full Form & Meaning

Also known as the Universal Account Number, UAN is a special numerical identity allocated to the members contributing to the Employee Provident Fund in India. It is a 12-digit entity, and similar to PAN, it stays with the account holder throughout their career. It stays with the individual throughout, irrespective of their job change.

It is generated by the Employees' Provident Fund Organisation (EPFO) and helps link multiple employee PF accounts into one UAN. This consolidation simplifies the tracking and management of EPF contributions and withdrawals for the individual.

How Can Someone Know Their UAN?

To know your UAN, you can follow these simple steps:

Step 1: Access the official UAN Member Portal website at https://unifiedportal-mem.epfindia.gov.in/

Step 2: Select the "Know Your UAN" tab.

Step 3: Add your registered mobile number and the captcha code in the specified fields.

Step 4: Click on the "Request OTP" button.

Step 5: Enter the OTP you received on your registered mobile number and select the "Validate OTP & Get UAN" button.

The UAN number will immediately be displayed on the screen.

Alternatively, you can request your employer or HR to help you find your UAN number. It is typically mentioned on your salary slips.

Benefits And Features Of UAN

The UAN provides an effortless way of accessing online EPF services via the EPFO website. They can easily confirm EPF balances, download passbooks, update their KYC details online, and apply for withdrawals/transfers through their unique account number (UAN) and user credentials.

Here are some additional benefits and features the UAN extends to its stakeholders:

• Employee Identification: UAN simplifies employee verification for employers.
• Tracking Job Changes: UAN makes it possible for EPFO to retrieve, individually, the bank account information and KYC (know your customer) details.
• Safeguard: It ensures that employers cannot easily access or deny the PF funds of their employees.
• Centralized Records: Helps EPFO maintain records of employees' centralized data nationwide.
• Unified Access Point: Members benefit from a unified access point to their EPF account, eliminating the need to recall multiple account numbers.
• Easy Online Access: Members can check their EPF account details anywhere and anytime by utilizing the UAN Member Portal's mobile application.
• Instant Transaction Records: You can easily access your transaction history and get a quick review of account activities.
• Seamless E-Nomination: Members can nominate a beneficiary to receive their EPF balance in case of unfortunate events such as their demise.
• Efficient Transfer Process: Simplified EPF account transfers between organizations without a physical documentation process.
• Real-Time Tracking: Track the real-time status of EPF withdrawals, transfers, and other claims via the portal/application.
• Safe Online Contributions: The UAN Member Portal provides a secure platform for members to contribute online to their EPF account.
• Transaction Alerts via SMS: Stay informed and updated on EPF contributions, withdrawals, and other transactions through timely SMS alerts.

Documents Required to Open UAN

The compulsory paperwork that is essential for opening a UAN includes:

• Proof of Identity: A passport, voter ID, driver's license, etc., are acceptable. These should have your photograph on them.
• Address Proof: Utility bills, rent/lease agreement, or a driver's license.
• Bank Information: These include your account number, branch name, and IFSC code.
• Employee's State Insurance Corporation (ESIC) card
• PAN Card
• Aadhaar Card

It is best to have both originals and copies of these documents. Gather them in advance to avoid any last-minute hassles.

Required Documents for e-KYC

An e-KYC (electronic-Know Your Customer) is a completely digital process individuals use to verify their identity and other information electronically. As the name suggests, an e-KYC doesn't require you to submit any physical documents for verification.

The process is most commonly carried out with personal ID information, such as Aadhaar biometrics or other government identification, providing a swift way to check the identity and address.

It is best to update your KYC documents on time for a seamless documentation experience.

The list of documents required for an e-KYC is listed as follows:

• Passport-sized photographs of the applicant.
• Passport, Aadhaar card, PAN card, voter ID, or driver's license as identity proof.
• Address proof, including rental/lease agreements, utility bills, or IDs with current/permanent address.
• Details of your bank account (A/C number, IFSC code, branch name, etc.)
• A voided cheque

Must Read: What is eKYC? Meaning, Documentation, Process, Verification

How to apply for a UAN (Step-by-Step Guide)

Typically, the UAN is provided by employers to their employees. You can use these simple steps to start with the application process:

Step 1: Gather the essential documents before starting the application process.

Step 2: Visit the EPFO Employer Portal website.

Step 3: Enter the establishment ID and password to access your employer account.

Step 4:Select the "Register Individual" tab in the “Member” section.

Step 5: Provide important details about the employee, including their name, date of birth, Aadhaar number, PAN number, bank account details, and contact information.

Step 6: Click the "Approve" button once you have entered all the necessary information.

Step 7:The EPFO system will generate a UAN number and display it on the screen.

You can also access your UAN via the UAN member portal, head to the 'Know Your UAN' section, and provide your documents, generating a PIN and typing it back into the portal. The new UAN number will be allotted to you on screen and via SMS.

UAN Registration And Activation - A Stepwise Guide

Once you have been assigned the UAN, it is important to activate it to receive its full benefits and services. Here are the steps involved in UAN activation:

• Go to the EPFO Online Portal.
• Proceed to the 'Sign in' segment and select 'Activate UAN.'
• Input mandatory information, including your new UAN number, member ID, Aadhaar details, and PAN card number.
• Submit personal data, including your full name, DOB, contact information, and the captcha code.
• After filling in all requisite details, request Authorization by clicking on 'Get Authorization PIN.'
• Enter the PIN received on your registered mobile number.
• Go through the terms and conditions and tick the 'I Agree' box. After this, select 'Validate OTP and Activate UAN.'
• New password details will be sent to your registered mobile number. The UAN number and password will enable your access to the UAN portal.
• You can change your password after signing in.

Use the 'forgot password' option if you cannot remember your previous password and set up a new one for your account.

Procedure For Updating The E-KYC For EPFO

To ensure your e-KYC details are updated on the EPFO portal, use the following steps:

• Access the official EPFO member portal and visit the 'Our Services' section.
• Select 'For Employees' under the 'Services' section and sign into your account.
• After being redirected to the dashboard, click the 'KYC' option in the main menu.
• Select the section you wish to update and click 'Add.'. This can be your personal details, bank information, address, etc.
• Update the information as accurately as possible.
• Provide scanned copies of the documents requested to verify your claim. Remember to keep them within the specified file size and format (PDF, JPEG, JPG, PNG, etc.)
• Press the 'Save' or 'Submit' button and review your data.
• If everything has been added correctly, select 'Confirm' as the final step.
• Once you submit your updated KYC details, EPFO authorities will review and validate them, which might take some time. To track the approval status, visit the KYC section on the member portal. Once approved, your account will reflect the updated information.

How To Reset UAN Password

In situations where you sign in for the first time or forget your password, you may need to reset it. Here are the steps you can take to do so:

• Visit the official EPFO portal and head to the UAN login section.
• Select the 'Forgot Password' tab.
• Enter your UAN and registered mobile number in the designated fields. Click on the 'Yes' button to receive the OTP on your registered contact number.
• Enter the OTP you just received and press 'Verify'.
• Enter your new password twice. Ensure it is a mix of numbers, letters, and special characters to make it secure. Click the 'Submit' button and log in to the portal with the new password.

By following these steps, you can easily reset your password and gain access to your EPFO Unified Portal account.

How To Download UAN Card

Downloading a UAN card is a simple and straightforward process. Use these steps to proceed:

• Do remember to activate your UAN card before downloading it.
• Go to the EPFO portal (for members) and sign into your account. Add your UAN login ID, password and captcha to view your dashboard.
• On the dashboard, select the option indicating 'UAN Card Download.'
• Verify the accuracy of the details on the UAN card, such as your personal details and EPF information. Contact your employer or EPFO support if any discrepancies are found.
• Once you are satisfied, select the 'Download' option. A copy of the UAN card will be made available on your device. It is typically presented in a PDF format.
• Save a copy of the UAN card on your device. Print a copy to maintain a physical record.

It is highly recommended to store your UAN card in a secure location, as it contains confidential information. Doing so can prevent unauthorized access to your personal details and avoid potential identity theft or fraud.

How To Transfer EPF Account Using UAN

• Access your EPF account using your UAN credentials.
• Proceed to the 'Online Services' section and choose 'One Member – One EPF Account (Transfer Request)'.
• Review and confirm your personal information and present PF account details for accuracy.
• To view the PF account specifics from your previous job(s), click on 'Get Details.'
• Select an authorized signatory possessing a Digital Signature Certificate (DSC) available from your current or previous employer. Then, furnish the required member ID or UAN.
• An OTP will be relayed to your registered mobile number. Enter this OTP for verification, and then click 'Submit'.
• Self-attest the online PF transfer request form and save it as a PDF for submission to your chosen employer. They will also receive a notification about this EPF transfer request.
• Your employer digitally endorses the PF transfer request.
• After approval, your PF funds will be transferred to your new account, i.e., with your present employer. You can keep track of the transfer process by using the assigned tracking ID.

Must Read - How PF (Provident Fund) is Calculated on Salary?

Uses Of Transferring Or Withdrawing Funds Using UAN

The implementation of UAN for PF fund transfers offers several benefits. It provides members with a streamlined process for transferring funds when changing jobs, therefore eliminating the risk of losing contributions and allowing continued growth.

Additionally, the UAN makes it possible to merge multiple PF accounts from various employers into one, making it easy for you to monitor balances and manage accounts. It also helps you rectify any discrepancies in account information, such as name, date of birth, or PAN number. With the help of UAN, withdrawing PF funds becomes advantageous as it allows for early retirement withdrawals in certain circumstances, such as medical emergencies or house purchases, and facilitates nominee withdrawals in the event of a member's demise.

Overall, UAN offers convenience, transparency in monitoring balances and transactions, and increased security for its members.

Advantages Of UAN

The availability of UAN has simplified the lives of employees across the country by facilitating fund transfers and boosting their financial security. The UAN has truly served as an advantageous tool by offering the following benefits:

• Ease of linking the previous EPF account with the current UAN number. This makes it universally portable.
• The option to merge all EPF accounts into one makes it easy to track employee contributions, irrespective of job changes.
• Simplified money transfer without worrying about tedious paperwork.
• Quick online access and SMS tracking features are available.
• Facility for prompt withdrawals.
• Seamless nomination facility.
• Loans against EPF accounts are available.
• Less administrative issues.
• Less dependency on employers for managing EPF-associated transactions.

Who is eligible to obtain a UAN?

The eligible candidates for a UAN include:

• Member of the EPFO:
• Any person with an active EPF account.
• Employees belonging to the formal sector.
• Self-employed,
• Workers belonging to the unorganised sector.

Common issues with UAN and how to resolve them

Common UAN Problems	Resolution
Forgotten Password	Use the 'Forgot Password' option on the UAN portal. Contact support if the issue remains unresolved.
Unable to Activate UAN	Contact the employer or EPFO support to resolve activation issues. Verify the details as requested.
UAN Not Linked with Aadhaar	Log in to the UAN portal and link Aadhaar under the 'Profile' section or visit an EPFO office for assistance.
Incorrect Personal Details	Log into the UAN portal and edit the erroneous information under the 'Profile' section.
UAN Authentication Failure	Ensure the correct credentials are entered. Reset the password, or try again later.
UAN Card Not Generated	Generate the UAN card through the UAN portal by logging in and selecting the 'Download UAN Card' option.
UAN Account Blocked	Contact the EPFO helpline or visit the EPFO office with the required documents to unblock the account.
UAN Activation SMS not Received	Verify the registered mobile number or request a re-send of the activation SMS through the UAN portal.

Linking Aadhaar with UAN: Online and Offline

Linking Aadhaar with UAN is essential to complying with the regulatory requirements set by the EPFO. Here's how you can connect your Aadhaar with UAN both online and offline:

Online mode:

• Head to the EPF portal and dive into the 'For Employees' section to unleash the power of 'UAN Member e-Sewa'.
• Simply log in with your unique UAN and password.
• Once inside, navigate to the 'Manage' section and click on KYC.'
• Add or modify information such as PAN, Aadhaar, bank account, driver's license, and even voter ID particulars.
• Don't forget to press 'submit' to kickstart the 'Pending KYC' process.
• Once approved by your employer, view it under 'Approved KYC'. Approval may take up to two weeks.

Offline mode:

• If the online option is not accessible, you can also link your Aadhaar with UAN offline. Head to your nearest EPFO office and request an Aadhaar Seeding Application form.
• Once in hand, fill it with your Aadhaar and UAN details. Don't forget to attach self-attested copies of your PAN, UAN, and Aadhaar documents.
• Hand in the form and required paperwork at the Common Service Centre (CSC) or the EPFO field office.
• After a thorough verification process, an SMS will be sent to you, confirming the successful linking of your Aadhaar with your UAN.

How to link multiple EPF accounts with UAN

Earlier, the more you changed jobs, the more EPF accounts you had to keep track of. Not anymore. Nowadays, it is possible to merge your EPF accounts with UAN. Read more to learn how:

• Remember to activate your UAN before proceeding.
• Access the EPFO portal and go to the 'Services' section.
• Click on - 'One employee - One EPF account.'
• Enter your contact information, member ID and UAN number in the consolidation form.
• Submit the form and authenticate your details by entering the OTP received at your designated contact number.
• After submitting the OTP, provide the old PF account number and accept the declaration to merge it with the existing PF account. The request will then be sent to the EPFO.
• If the above approach doesn't work, you can alternatively email the EPFO and request to deactivate the old UAN number. Send the necessary details for verification.

Important Points to Keep in Mind Regarding UAN

Use these simple strategies while dealing with your EPF accounts or UAN. These will help simplify fund transfers, track your account activity, and improve your financial security.

• Remember to ensure the accuracy of all the information you provide.
• Complete your e-KYC on time with authentic documents. This will help simplify transactions and ensure smooth fund transfers.
• Safeguard your UAN account password and update it regularly for enhanced security.
• Make sure that your registered mobile number is currently to receive vital EPF updates and OTPs.
• Maintain updated beneficiary details to facilitate seamless fund transfers. In unforeseen circumstances, nominating beneficiaries can ensure a seamless fund transfer process.
• Try to monitor your EPF balance regularly via the portal or mobile app
• Consolidating your multiple EPF accounts using your UAN can simplify management and make it easier to keep track of your funds.
• Finally, stay informed about the latest EPF regulations to make prudent decisions.
• Feel free to contact EPFO for assistance with UAN or EPF-related queries.

Conclusion

One needs to understand how to use their Aadhaar-linked UAN because it can make a big difference in how you enjoy the services offered by EPFO. By embracing the seamless integration of Aadhaar-linked UAN processes, SMFG India Credit aims to offer borrowers a similarly streamlined and convenient experience in managing their personal loans.

With a 100% online application process and flexible repayment terms at attractive interest rates, SMFG India Credit has made accessing financial assistance simple and hassle-free. Apply now!